Note: This document is only available in English, as it's the official language of commerce for our clients (B2B) and in the regions we operate. Any translated copies are not valid.
Our Commitment to Your Privacy
RemCal Insights is a US company based in New York, NY.
References to Clients and Participants include any potential clients or potential participants who visit our Site but are yet to participate in our services.
References to “data”, “data controller” and “personal data” shall have the meaning given to them in Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data, known as General Data Protection Regulation (GDPR).
The singular includes the plural and vice versa;
A reference to a person includes firms, companies, government entities, trusts and partnerships;
“Including” is understood to mean “including without limitation”;
Reference to any statutory provision includes any modification or amendment of it;
We take your privacy and data security very seriously. We will ensure that any information obtained from you is treated as private and confidential.
To prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the data we process.
Anyone processing personal data in our team or on our behalf must do so in accordance with this policy and on the basis that we are satisfied that they can and will adhere to our high standards for data protection and security.
The transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping any username and unique link you use for accessing our Sites confidential.
This policy does not apply to the practices of companies not owned or controlled by RemCal Insights or to people whom RemCal Insights does not employ or manage, nor does it address non-personally identifiable information.
The policy specifically addresses the following areas:
What personally identifiable information is collected by RemCal Insights or by any third party through our site;
How RemCal Insights uses this information;
With whom RemCal Insights may share this information;
What choices are available to you as a user of the site with respect to the collection, use, and distribution of the information;
What types of security procedures are in place to protect the loss, misuse, or alteration of the information under our control; and
How you can correct any inaccuracies in the information.
Information we collect and why
We may collect data from you in the following circumstances:
When you visit our Site (“Site Data”).
When you provide information to us within the contact form of the ‘Sign Up’ and 'Contact' tabs of our Sites or through a physical sign-up process (“Sign-up Data”).
In the case of Clients, when you provide us with information either online, in person or on calls, when commissioning us or considering commissioning us to undertake projects on your behalf (“Client Data”).
In the case of Participants, when you provide information to us or our agents within the detailed questionnaires sent to your email address or other address which you have provided (the “Participant Questionnaires”) (“Participant Data”). We may amend the Participant Questionnaires from time to time and they can contain various data fields including personal information, children, work, cars, banking, finance, mobile, subscriptions, lifestyle, locations, health, photo ID, and contact preferences.
In the case of Participants, when you participate in projects with us (“Project Participant Data”).
Site Data may include your IP address, email address, browser type, and version, location, source of referral, length of visit, pages you view, search queries you make, and general use of our Site. We may process Site Data to analyze access to and use of our Site by Clients and Participants. We do this in order to monitor, track and improve our Site and the services we provide. We use Site Data collected to maintain accurate internal records of our engagement with Clients and Participants. These records impact our business activities and decision-making. We may also use Site Data to engage with Clients and Participants in the future, for example, to market our services and/or provide information to them by email or otherwise.
Sign-up data may include any of the requested information fields on our online sign-up forms, such as your name, email address, occupation, phone number(s), and source of referral to us. Sign-up Data may be processed for the purpose of logging your interest in using our services, contacting you in relation to project participation opportunities or generally in relation to our business, services, or partners, and/or performing analysis on our Participant and Client databases. Where a Client or Participant provides an email address to us, they provide their express consent to receiving communications from us about our service or our partners.
Client Data may include any confidential or other business information provided to us by Clients during our dealings with them and any correspondence between us and them. We use this information to understand our Clients’ businesses and to ensure that any Participant we engage with for a Client is suitable and appropriate for any project commissioned. We may use this information to contact Clients for marketing and business development purposes, partnership opportunities, or generally to provide you with newsletters and other updates concerning our or your business and/or industry.
Participant Data may include any of the information submitted to us through the Participant Questionnaires or otherwise provided to us by Participants, including in any correspondence with them. The Participant Questionnaires are used to create a thorough socio-economic profile of all Participants, which we use to accurately and efficiently assess and identify appropriate individuals for projects following a Client instruction. Clients provide very specific criteria for the Participants they want for their projects, and the more thorough our Participant Questionnaire is, the more effectively we are able to provide our service to our Clients.
Project participant Data
Project Participant Data includes any and all information you provide us within the course of any project. We provide this information to Clients in an edited and user-friendly report so as to provide them with actionable insights and data for their relevant projects. Project Participant Data is processed and only sent to Clients on an anonymized basis unless you give your express consent for your personal details to be passed on to them.
Any of the above forms of data may include information communicated electronically, in writing, in a meeting, or on the phone. We sometimes record phone calls for the purposes of collecting Sign-up Data, Client Data, Participant Data, and Project Participant data.
We are entitled to process any personal data listed here where necessary to comply with any legal obligations which we are subject to; to establish or defend any legal claims so as to protect our or your legal rights or the legal rights of other interested parties; or to obtain or maintain our own insurance coverage or obtain professional advice, or to otherwise manage business risks (including the risk of selecting the same Participant for a Client on more than one occasion).
Personal Information of children under 13
RemCal Insights complies with the requirements of the Children’s Online Privacy Protection Act (COPPA) and the FTC’s Rule interpreting COPPA (16 CFR § 512). This site is not directed to children and does not knowingly collect any personally identifiable information from children under 13 years of age.
Information we disclose
We are permitted to disclose your information in the following cases:
If we want to sell our business or our company, we can disclose it to the potential buyer.
We can disclose it to other businesses in our group.
We can disclose it if we have a legal obligation to do so, or in order to protect other people’s property, safety or rights.
We can exchange information with others to protect against fraud, credit risks, or other similar business risks where it is in our or your vital interests to do so.
We use third parties to store personal data, such as Google. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the Third-Party Data Partners under GDPR and the law. However, we cannot control the data protection policies of Third Party Data Partners.
Third Party Processors
Our carefully selected partners and service providers may process personal information about you on our behalf as described below:
“Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
Retention of Data
Personal data that we process for any purpose will not be kept for longer than is necessary for that purpose. Subject to overriding legal requirements, as a minimum, we will store and retain your personal data for as long as is required to provide our service to our Clients.
Whilst it is not possible to specify precisely in advance for how long your personal data will be retained, the period of retention will be determined based on whether or not you remain our Client or whether or not you still wish to participate in projects with us.
You, as the data subject, may request deletion of your data at any time in writing, subject to any overriding legal requirement for its retention. This can be in writing to us at our above-stated address or alternatively, you can send an email to firstname.lastname@example.org if you would like to get in touch.
You are entitled to:
request access to, deletion of, or correction of your personal data;
request personal data to be transferred to another person or company; and
make a complaint to a supervisory authority.
specify whether you would like to receive direct marketing communications and/or limit the publication of your information to third parties.
You can modify or withdraw your consent at any time by notifying us, although please note this may affect the extent to which we are able to provide our services to you or interact with you in the future whether as a Client or Participant.
Unless otherwise agreed, no delay, act, or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
This Agreement will be governed by and interpreted according to the law of New York, United States of America. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the USA courts.
224 West 18th St #7C
New York, NY 10001